Trade Receivables Safely and Securely - Security & Fraud Prevention at The Receivables Exchange

We are committed to earning your trust and maintaining your confidence in the integrity of data and information on The Receivables Exchange and the security of our systems. The Receivables Exchange (TRE) employs extensive fraud prevention, physical, electronic, and procedural security controls, regularly adapting them as technology and threats evolve.

The Receivables Exchange reports all acts of criminal fraud to Federal Law Enforcement and cooperates fully in pursuing all criminal prosecutions. >View FBI Anti-Fraud Warning

Sellers wishing to post receivables on The Receivables Exchange must submit to a thorough corporate risk review. Sellers on the Exchange are subject to corporate identity verification for the purpose of fraud prevention. The identity of all Sellers will be verified by a third-party. Once verified, TRE will conduct a search for any outstanding liens, judgments or bankruptcies. This includes both open and historical items. This search will conform to the “know your customer” best practices as adopted by U.S. financial institutions.

The identity of all Buyers on the Exchange is kept anonymous and is not revealed to Sellers, Debtors and other Buyers.

Sellers are required to submit a complete set of fiscal-year-end (FYE) financial statements for the two most recent yearends. In addition, if it is 90 days past the company’s FYE, the company must also submit copies of the most recent year-to-date statements and the equivalent from the prior year. TRE will prohibit the posting of any unqualified Receivable as defined in the Rules and Procedures of the Exchange. Seller financial information will be made available to only qualified and approved Buyers under the terms of strict confidentiality agreements and procedures.

TRE has a comprehensive Due Diligence and Fraud Prevention program in place. TRE employs experts from the banking, credit and federal law enforcement sectors that bring extensive experience in preventing and detecting fraud to ensure that our Buyers and Sellers are who they say they are. Every effort is made to verify the information provided by these Sellers in order to detect deception. We do a lengthy internal financial analysis in which we input data from Seller financial statements into financial “spreading” software. We analyze inputs specified from data from external sources/third party providers. TRE then calculates a standardized financial rating and a detailed comparative analysis in accordance with TRE internal parameters. We also undertake a prospective collateral analysis in which each Seller’s A/R report, Invoice Register and A/P report are uploaded into a third party solution. These reports serve as a separate source that further identifies potential contras, consignment, affiliate and other similar unqualified account debtors that invalidate Receivables to be sold over the Exchange.  

TRE also employs extensive verification processes which include procedures in which the verifying agent will independently identify and contact account Debtors to confirm invoice status, number, amount, date, P.O. number, remittance address and bank account. This process is repeated throughout the life of the posted Receivable. TRE takes every available measure (and more) to provide our clients with the confidence that the inventory of available Receivables listed on our live auction platform represent bona fide Receivables that have been verified and are valid obligations created from the sale of goods or services provided. TRE will continually undertake numerous available best practices to prevent fraudulent listings.

To protect your personal and financial information, TRE’s Security Plan provides that all production server clusters will be maintained in level-III or above co-location facilities with at least three security perimeters and with only escorted access to the actual machine rooms. All personnel with access to the machines are subject to strict pre-employment background checks. All TRE operations are conducted in a physically secure environment that utilize a physically distinct network. All sensitive customer information and all personally identifiable information is stored on encrypted file systems. For customers who desire it, three-factor authentication is available for those who choose that option.

We maintain numerous physical, electronic and procedural safeguards, security standards and procedures that meet or exceed industry standards, including working in conjunction with the Federal Bureau of Investigation (FBI).

The Exchange’s system is proactive in response to attacks, ultimately resulting in the offending address being automatically black-holed. Net blocks of known attackers or from geographic regions where the TRE does not do business are manually black-holed.

TRE automatically logs you off after an extended period of inactivity. This reduces the risk that others could access your information from your unattended computer.

To block unauthorized access, all TRE computer systems are protected by firewalls, electronic barriers that prevent unauthorized access to TRE networks.

TRE’s Security Plan includes the employment of some of the strongest methods of encryption commercially available today. All online activity involving personal or sensitive information will be encrypted from the point it leaves your computer until it enters our systems.

TRE security teams have a very proactive approach to security and constantly monitor our systems, ensuring you have timely and secure access to your accounts. Best practices automated controls are in place to deal with network-level attacks.

All TRE work areas are monitored and restricted to authorized personnel only. TRE employs a strong Document Retention and Destruction Policy which includes the electronic collection and storage of data whenever possible and the use of secure high capacity scanners to eliminate the storage of paper documentation. Our Document Destruction Policy includes the utilization of high grade cross-cut shredders and a bonded contracted shredder firm that specializes in the destruction of confidential financial data.

Just as we limit physical access to our work areas, we also restrict access to systems containing client data and monitor system access continuously.

We educate our employees to appreciate the importance of confidentiality and privacy and restrict access to your personal information to those employees who need to know it in order to provide services to you or to respond to your requests. Only TRE employees receive thorough training on our security policy and are held accountable for adhering to the policy. Employees who work directly with customers also receive training on emerging risks, such as Identity Theft.

We want to hear from you. If you have further questions, or want more detailed answers, contact us. We take your concerns seriously and we'll answer any questions you have candidly and in as much detail as needed.